Volunteer Schedule – Oct. 2019
Please note times below are a preliminary estimate and will be adjusted as entries come in and the schedule is firmed up.
VOLUNTEER COORDINATOR
Adam Lee (PRIMARY): 253-341-5908 call or text
Laurel Preston (SECONDARY): 425-444-2417 call or text
***FRIDAY NIGHT, 7-9PM***
SETUP CREW
Supervisor: Laurel Preston.
8 am – till finished (approx. 10 am).
- Moving/setting up tables, chairs, backdrop (about 6 strong persons plus 2 more lighter duty):
- Ken Owens (strong)
- Kathy Russell (coming late)
- Adam Lee (strong) (coming late)
- Stacey Russell (coming late)
- Neave Megenhardt (strong)
- Heather Adams (strong)
- Heather Adams’ husband (strong)
- _______________________ (strong)
- Dressing rooms and misc. setup (mirrors, stanchions, coat racks:
- Anita Williams
- John Yingling
- Music: Jim Childers
- Registration,Table: Laurel Preston
- VIP Tables: Anita Williams
- Food & ice (including for VIP tables): Daryl and Michele
***SATURDAY***
TICKET DESK (2-3 persons at all times – one ticket taker, one hand stamper
Supervisor: Sharon Wolf
- 8 am – 10 am: Sharon Wolf, Jessica Martin and _________________ BUSY SHIFT!
- 10 am- Noon: Sharon Wolf, Alise Christensen and ____________________ BUSY SHIFT!
- Noon – 2 pm: Sharon Wolf, Dillon Eugenio and ______________________
- 2 -4 pm: Sharon Wolf and Anne Eugenio
- 4 – 6 pm: ________________ and __________________
- 5 – 6 pm: Sharon Wolf (dinner break 4-5pm)
- 6 – 8 pm: _Sharon Wolf and _________________
- 8 – 11 pm: Sharon Wolf and __________________
Need continuous coverage of this position to act as door security and information source…even during dinner break.
HEEL PROTECTOR SALES IN LOBBY
8-10 am: Jennifer Richardson
10 am – noon: Kathy Russell
Noon -2 pm: Oksana Latimer
2 – 11 pm: AT TICKET DESK
REGISTRATION (need 2-3 most times)
Supervisor: Laurel Preston – available for training/questions. 425-444-2417
Registration Training (PDF, 1.2 mb)
- 8 – 10 am: Hazuki Tate, Nari Burton and _______________ BUSY SHIFT!
- 10 – Noon: Erin Gee, Ryan Mattson and ________________ BUSY SHIFT!
- Noon – 2 pm: Annemarie Flaherty and Nari Burton (Pam Nygaard lunch)
- 2 – 4 pm: Laura Mattson and Pam Nygaard
- 4 – 6 pm: ___________________ and ____________________
DINNER BREAK/PRACTICE – 4:30 to 6:00pm? (Team/couple practice session)
This station remains manned at all times.
- 6 – 8 pm: Erin Gee and ________________
- 8 – 10 pm: _________________
- 10-11 pm: Laurel Preston
DECK CAPTAINS (need 2 at all times, 3 during busy shifts)
Supervisor: Pamela Nygaard
Note: Schedule is very tight, so need 3 deck captains during daytime.
Deck Captain Training (PDF, 209 k)
- 8 – 10 am: Heather & Matt Longhurst and _______________ BUSY SHIFT!
- 10 – Noon: Brian & Michelle Cook and ________________ BUSY SHIFT!
- Noon – 2 pm: Annemarie Flaherty and Nari Burton (Pam Nygaard lunch 1-2pm)
- 2 – 4 pm: Laura Mattson and Pam Nygaard
- 4 – 6 pm: ___________________ and ____________________
DINNER BREAK/PRACTICE – 4:30 to 6:00pm? (Team/couple practice session)
This station remains manned at all times.
- 6 – 8 pm: Erin Gee and ________________
- 8 – 10 pm: _________________
- 10-11 pm: Laurel Preston
TAKEDOWN CREW
Supervisor: Laurel Preston
Start between about 10:30 pm – till finished (4 or more strong persons needed, finish before midnight):
- Note: that the facility’s takedown crew handles takedown of tables & chairs, floor sweep, damp mop, garbage pickup. We are responsible for takedown of the backdrop and all of the supplies in plastic bins that we have brought to the facility.
- Backdrop takedown, tablecloth folding, packing of plastic tubs, dressing room takedown and transport of coatracks, bins and other items to vehicles (6 persons):
- _______________________ (strong)
- _______________________ (strong)
- _______________________ (strong)
- _______________________ (strong)
- _______________________ (strong
- _______________________ (strong)
- _______________________
- _______________________
- Dressing room (locker rooms) takedown: Anita Williams and John Yingling
VIP TABLES
Supervisor: Anita Williams, Food by Michele Boyer
Need to set up and stock treats at beginning of each session.
OFFICIALS TABLE
- Designated organizer (be near MC/scrutineer whenever on duty):
- Music: Erik Fortune, backup Jim Childers
- Assist officials: Jim Childers, backup: organizer
- Formation team practice (4:30-6pm?): Jim Childers, backup: organizer
Check in with your supervisor.