Volunteer Schedule – Oct. 2019

Please note times below are a preliminary estimate and will be adjusted as entries come in and the schedule is firmed up.  

VOLUNTEER COORDINATOR

Adam Lee (PRIMARY): 253-341-5908  call or text
Laurel Preston (SECONDARY):  425-444-2417  call or text


***FRIDAY NIGHT, 7-9PM***

SETUP CREW

Supervisor: Laurel Preston.
8 am – till finished (approx. 10 am).

  • Moving/setting up tables, chairs, backdrop (about 6 strong persons plus 2 more lighter duty):
    • Ken Owens  (strong)
    • Kathy Russell (coming late)
    • Adam Lee  (strong) (coming late)
    • Stacey Russell (coming late)
    • Neave Megenhardt (strong)
    • Heather Adams (strong)
    • Heather Adams’ husband (strong)
    • _______________________ (strong)
  • Dressing rooms and misc. setup (mirrors, stanchions, coat racks:
    • Anita Williams
    • John Yingling
  • Music: Jim Childers
  • Registration,Table: Laurel Preston
  • VIP Tables:  Anita Williams
  • Food & ice (including for VIP tables): Daryl and Michele

***SATURDAY***

TICKET DESK (2-3 persons at all times – one ticket taker, one hand stamper

Supervisor: Sharon Wolf

  • 8 am – 10 am: Sharon Wolf, Jessica Martin and _________________   BUSY SHIFT!
  • 10 am- Noon: Sharon Wolf, Alise Christensen and ____________________  BUSY SHIFT!
  • Noon – 2 pm: Sharon Wolf, Dillon Eugenio and ______________________
  • 2 -4 pm: Sharon Wolf and Anne Eugenio
  • 4 – 6 pm:  ________________ and __________________
  • 5 – 6 pm: Sharon Wolf (dinner break 4-5pm)
  • 6 – 8 pm: _Sharon Wolf and _________________
  • 8 – 11 pm: Sharon Wolf and __________________

Need continuous coverage of this position to act as door security and information source…even during dinner break.


HEEL PROTECTOR SALES IN LOBBY

8-10 am: Jennifer Richardson
10 am – noon:  Kathy Russell
Noon -2 pm: Oksana Latimer
2 – 11 pm: AT TICKET DESK


REGISTRATION (need 2-3 most times)

Supervisor: Laurel Preston – available for training/questions. 425-444-2417

Registration Training (PDF, 1.2 mb)

  • 8 – 10 am: Hazuki Tate, Nari Burton and _______________  BUSY SHIFT!
  • 10 – Noon: Erin Gee, Ryan Mattson and ________________  BUSY SHIFT!
  • Noon – 2 pm: Annemarie Flaherty and Nari Burton   (Pam Nygaard lunch)
  • 2 – 4 pm:  Laura Mattson and Pam Nygaard
  • 4 – 6 pm:  ___________________ and ____________________

DINNER BREAK/PRACTICE – 4:30 to 6:00pm? (Team/couple practice session)
This station remains manned at all times.

  • 6 – 8 pm: Erin Gee and ________________
  • 8 – 10 pm: _________________
  • 10-11 pm:  Laurel Preston

 

DECK CAPTAINS (need 2 at all times, 3 during busy shifts)

Supervisor: Pamela Nygaard
Note:  Schedule is very tight, so need 3 deck captains during daytime.

Deck Captain Training (PDF, 209 k)

  • 8 – 10 am: Heather & Matt Longhurst  and _______________ BUSY SHIFT!
  • 10 – Noon: Brian & Michelle Cook and ________________  BUSY SHIFT!
  • Noon – 2 pm: Annemarie Flaherty and Nari Burton   (Pam Nygaard lunch 1-2pm)
  • 2 – 4 pm:  Laura Mattson and Pam Nygaard
  • 4 – 6 pm:  ___________________ and ____________________

DINNER BREAK/PRACTICE – 4:30 to 6:00pm? (Team/couple practice session)
This station remains manned at all times.

  • 6 – 8 pm: Erin Gee and ________________
  • 8 – 10 pm: _________________
  • 10-11 pm:  Laurel Preston

 

TAKEDOWN CREW

Supervisor: Laurel Preston
Start between about 10:30 pm – till finished (4 or more strong persons needed, finish before midnight):

  • Note: that the facility’s takedown crew handles takedown of tables & chairs, floor sweep, damp mop, garbage pickup.  We are responsible for takedown of the backdrop and all of the supplies in plastic bins that we have brought to the facility.
  • Backdrop takedown, tablecloth folding, packing of plastic tubs, dressing room takedown and transport of coatracks, bins and other items to vehicles (6 persons):

     

    • _______________________ (strong)
    • _______________________ (strong)
    • _______________________ (strong)
    • _______________________ (strong)
    • _______________________ (strong
    • _______________________ (strong)
    • _______________________
    • _______________________
  • Dressing room (locker rooms) takedown:  Anita Williams and John Yingling

VIP TABLES

Supervisor: Anita Williams, Food by Michele Boyer
Need to set up and stock treats at beginning of each session.

 

OFFICIALS TABLE

  • Designated organizer (be near MC/scrutineer whenever on duty):
  • Music: Erik Fortune, backup Jim Childers
  • Assist officials: Jim Childers, backup: organizer
  • Formation team practice (4:30-6pm?): Jim Childers, backup: organizer

Check in with your supervisor.